Saudi Arabia
Fleet Management Software for Saudi Businesses
Axpense gives Saudi companies one system for their vehicles, drivers, km-based maintenance, inspections and costs, in Arabic and English, with prices in Saudi riyals. Onboarding is free and most teams are live in one day.
Fleets in Saudi Arabia cover long distances in tough conditions
Saudi fleets are defined by distance. The road from Riyadh to Jeddah is around 950 km, and Riyadh to Dammam is roughly 400 km, so a truck or pickup on regular intercity work can add tens of thousands of kilometres in a few months. Summer heat is hard on batteries, tyres, cooling systems and air conditioning, and sand and dust shorten the life of air filters.
At the same time, the economy is growing and diversifying. Construction, logistics, energy and retail distribution all depend on company vehicles, and many businesses are adding vehicles faster than their spreadsheets can keep up. When a fleet grows from twenty vehicles to eighty, tracking services by memory stops working.
Maintenance planned by kilometres, not by the calendar
Because Saudi vehicles rack up distance so quickly, a fixed-date service plan tends to be late for high-mileage vehicles and early for the ones parked most of the week. Axpense schedules preventive maintenance by kilometre: you set the interval for each service, following the manufacturer’s schedule, and the system shows the kilometres left until it is due and flags anything overdue.
For example, a pickup on the Riyadh to Dammam run that drives 800 km a day reaches a 10,000 km oil-change interval in under two weeks, while a manager’s car in Jeddah may take months. Each gets its reminder at the right time. The full maintenance workflow is covered on our fleet maintenance software page.
Keeping periodic inspection details on the vehicle record
Vehicles in Saudi Arabia go through the periodic technical inspection known as الفحص الدوري. Axpense helps teams record and keep track of inspection dates and related documents as part of each vehicle’s record, alongside its service history and expenses, so the information is in one place when someone needs it.
Separately, your own internal inspections run on Axpense checklists: drivers or supervisors check tyres, lights, brakes, fluids and body condition, and any failed item stays on the vehicle’s record for follow-up. See our vehicle inspection software for how checklists work.
What Saudi fleet teams manage in Axpense
Vehicle registry
Plate, make, model, odometer, status and history for every vehicle in the fleet.
Drivers
Drivers assigned to vehicles, which matters when drivers rotate between shifts and sites.
Spare parts
Parts tracked from purchase to installation, with the vehicle each one went into.
Expenses
Repairs, parts, insurance, registration and other costs recorded per vehicle, by category.
Depreciation
Book value over time for each vehicle, to plan replacements with finance.
Reports and dashboards
Services due, costs by vehicle and category, and a fleet overview on one screen.
Running costs, vehicle by vehicle
Heavy use means heavy running costs, and they are rarely spread evenly. Axpense records every expense against the vehicle it belongs to, so you can see which vehicles cost the most, compare cost per kilometre across similar vehicles and decide which ones to replace. Depreciation (استهلاك or إهلاك, depending on who you ask in the finance team) is tracked as book value over time.
For formulas and a worked example in SAR, see fleet cost tracking.
Arabic and English on the same data
Saudi fleet teams are often mixed: Arabic-speaking managers, drivers and technicians from many countries, and reports that go to management in English. Axpense runs in Arabic and English, and each person chooses their language while working on the same vehicle records.
The Arabic interface uses the terms Saudi teams expect, such as المركبات for vehicles, نظام إدارة المركبات for the system itself and صيانة المركبات for maintenance.
Industries in Saudi Arabia we work with
Logistics and transport
Intercity trucking between Riyadh, Jeddah, Dammam and the regions.
Construction
Pickups, trucks and site vehicles on large, long-running projects.
Oil and gas
Field vehicles in the Eastern Province that need strict pre-trip checks.
Distribution
Delivery vans serving retail and wholesale customers in the major cities.
Field services
Technician vehicles for facilities, maintenance and installation contracts.
Pricing in Saudi riyals
Axpense is priced per vehicle per month in SAR, with every feature included. The price per vehicle falls as your fleet grows (minimum 5 vehicles):
| Vehicles | Per vehicle / month | Example |
|---|---|---|
| 5–10 | 38 SAR | 10 vehicles: 380 SAR/month |
| 11–25 | 34 SAR | 25 vehicles: 850 SAR/month |
| 26–50 | 31 SAR | 50 vehicles: 1,550 SAR/month |
| 51–100 | 28 SAR | 100 vehicles: 2,800 SAR/month |
| 101–250 | 24 SAR | 150 vehicles: 3,600 SAR/month |
| 251–500 | 22 SAR | 300 vehicles: 6,600 SAR/month |
| 500+ | Custom pricing | Talk to Sales |
Billing annually saves 20%: 25 vehicles cost 8,160 SAR a year instead of 10,200. You can start free with no credit card, and onboarding is free. See the pricing page for details.
Operating in Egypt or elsewhere in the region too?
If your company also runs vehicles in Egypt or other Gulf countries, see fleet management in Egypt and fleet management across the Middle East. For a general overview, start with our fleet management software.
Frequently asked questions
Is Axpense available for companies in Saudi Arabia?
Yes. Axpense serves companies in Saudi Arabia, Egypt and the wider Middle East, with an Arabic and English interface and prices in Saudi riyals.
How much does Axpense cost in Saudi Arabia?
Axpense is priced per vehicle per month with every feature included: 38 SAR per vehicle for 5–10 vehicles, falling to 22 SAR for 251–500 vehicles. For example, 25 vehicles cost 850 SAR a month, and billing annually saves 20%. Fleets above 500 vehicles get custom pricing, and you can start free with no credit card. See the pricing page.
Can we keep الفحص الدوري dates on each vehicle?
Yes. Teams can record and keep track of periodic inspection dates and related documents as part of each vehicle’s record, next to its service history and expenses.
Is Axpense suitable for high-mileage intercity fleets?
Yes. Maintenance is scheduled by kilometres driven, so vehicles that cover long distances are flagged for service when they reach their interval, not on a fixed date.
How long does it take to go live?
Most teams are live in one day. Onboarding is free, and we help you import your vehicles and set your first service intervals.
Related Axpense pages
Related guides
How to Build a Preventive Maintenance Schedule for Fleets Based on Kilometres
Why kilometre-based service intervals beat calendar-only schedules, and how to build a preventive maintenance schedule your fleet will actually follow.
Read articleDaily Vehicle Inspection Checklist: What Drivers Should Check Before Every Trip
A practical daily vehicle inspection checklist for company fleets: what to check, how to finish in five minutes, and what to do when an item fails.
Read articleFleet Total Cost of Ownership: How to Calculate TCO and Compare Vehicles
How to calculate fleet total cost of ownership, compare two vehicles on TCO, and use the numbers to decide when a vehicle should be replaced.
Read articleSee Axpense with your own fleet
Book a short demo. We’ll set up a few of your vehicles and show you how it works day to day.